Vessel Arrival and Departure Checklists | PDF | SafetyCulture (2023)

FAQs

What are ship arrival and departure checklists and its importance? ›

Also called pre-arrival and pre-departure checklists, these are tools used by mariners before, during, and after arrival or departure at ports. They help mariners, especially those in the bridge and engineering team, ensure that a ship is ready to dock at ports or is seaworthy before departure for the next destination.

Check the electrical system and that all lights are working properly. Check for any fuel leaks from the tank, fuel lines, and carburetor. Check the propulsion and cooling systems. Check the oil level, and inspect the engine compartment for oil leaks. Change the oil filter, water filter, and spark plugs, if needed.

Things to do at 1 hour notice period

A quick round of engine room is taken and chief engineer has to be reported regarding the departure. Check oil level, header tank level, cylinder oil daily tank level. Check the pressure of fuel oil pump, booster pump, lube oil pump etc.

The SMS functions as a way to monitor the hazards that can occur on your ship and to control the risks. That's why you should review it regularly to keep it up to date. Each SMS will be slightly different as they are tailored for the type of ship and the kinds of cargo it carries.

A pre departure checklist is easy to review, and it ensures that you don't get caught on the water unprepared. It is also useful to keep new passengers informed and comfortable. Common sense tells us that we should check everything about our boat before leaving the dock to prevent an unpleasant situation.

Contact the USCG Vessel Documentation Center (http://www.uscg.mil/hq/g-m/vdoc/nvdc.htm) for vessel title and lien information.

Actual Time of Arrival (ATA)

…is when a ship or vessel actually arrives at the dock. Example: The time of arrival can be close to the predicted time or very different. Impact: If a vessel actually arrives early or late, this will cause an issue for port congestion.

The phrase arrival of a vessel means that time when the vessel first comes to rest, whether at anchor or at a dock, in any harbor within the Customs territory of the U.S.

What is the minimal of hours to provide notice of arrival? ›

(i) Less than 24 hours but greater than 6 hours, must submit updates to an NOA as soon as practicable, but at least 6 hours before entering the port or place of destination.

Before arrival at or off the port, both anchors are to be cleared ready for use. Anchors should only be cleared when the water depth will allow recovery of the anchor and cable if they are accidentally let go. An anchor marking buoy is to be available and ready for use.

The port agent is central to all trades and is responsible for organising, overseeing and coordinating all aspects of the port call, from booking berth allocations and services ahead of the vessel's arrival to finalising the accounts and other paperwork after the vessel has sailed.

In every shipboard operation, the three prime factors that should be focused on by the onboard personnel are – safety of the crew, safety of the ship and cargo, and protection of marine environment.

SMS is an important aspect of the International safety management (ISM) code and it details all the important policies, practices, and procedures that are to be followed in order to ensure the safe functioning of ships at the sea. All commercial vessels are required to establish safe ship management procedures.

A Safety Management Certificate is issued to the ship of a DOC holding Company by the administration. Every individual ship must have an SMC which ensures that it complies with the onboard Safety Management Manual based on ISM.

Vessels 16 feet and over, except canoes and kayaks, must have one wearable Coast Guard-approved life jacket of a type and size appropriate for the conditions and the boating activity being engaged in for each person aboard, plus at least one Type IV throwable flotation device.

Boating Safety Equipment Requirements

At a bare minimum, you should always have with you: Canadian-approved flotation device or lifejacket of appropriate size for each passenger on board. Buoyant heaving line at least 15 metres in length. Watertight flashlight OR Canadian approved flares – Type A,B or C.

Are you required to carry marine charts? ›

The Charts and Nautical Publications Regulations require pleasure craft operators to carry nautical charts on board unless they know the location and character of charted: Shipping routes and… Lights, buoys, and markers and… Navigational hazards.

Ensure the trailer is properly connected to the towing vehicle and a safety chain is attached. Check all lights and brakes on the trailer. Check to make sure the boat is securely attached to the trailer by winch wire and safety chain, stern hold-downs and all equipment in the boat are safely secured and stowed.

The surveyors will inspect the hull to check for soundness and water intrusion, running gear, electronics, electrical system, plumbing, heat and air conditioning and all other items of the boat. They will do a cursory review of the engine and mechanical systems.

The majority of yachts do not allow the wearing of shoes on board. Street shoes, such as boots and heeled shoes, are prohibited on all boats as they can damage decks and floors and contaminate carpets and other exotic decorations. Therefore, the “barefoot” rule is regularly enforced on board.

For those who are paddling or boating on intercoastal waterways, yellow buoys are used to designate a channel. When someone sees a yellow square, this is a sign that they need to keep the buoy to the port side. On the other hand, yellow triangles should stay to the starboard side of the boater.

One of the best ways to be prepared is to use a pre-departure checklist before each trip---even short trips! This type of checklist is easy to review, and it makes sure that you aren't caught unprepared. You can also use it to keep new passengers informed and comfortable.

What vessels are required by law to be documented? Any vessel of at least five (5) net tons which engages in the fisheries, Great Lakes trade, or coastwise trade must be documented, except: A vessel which does not operate on the navigable waters of the United States.

Vessel documentation is the process of registering a boat with the U.S. Coast Guard National Vessel Documentation Center. Unlike state titling, USCG vessel documentation occurs at the federal level.

Let's say a driver is supposed to arrive at their final destination at 3 p.m. This is the ETA. However, due to a traffic jam, the truck is delayed. It ends up arriving at the final destination at 5 p.m. This is the ATA.

What is vessel departure? ›

Vessel Departure means the date and time that the a vessel casts off the last line.

What is an IMO number? The International Maritime Organization (IMO) introduced its Ship Identification Number Scheme in 1987 to help prevent maritime fraud and enhance the security of merchant vessels.

The master of the ship is responsible for preparing the entire vessel for arrival and departure. They will relay orders to all crew members for getting ready to depart and arrive. Before leaving the dock, they must follow and document procedures to ensure compliance with seafaring regulations.

So, in simplest words reaching to port is vessel arriving and the process of reaching dock and unloading is vessel berthing. Arriving vessels may have to wait long periods to get berthed in a port if there is more congestion. Once the vessel is berthed, the cargo will be unloaded on the docks.

Vessel ETA is commonly used to denote the date and time at which a ship is expected to arrive at the port, while ETB is used to denote the date and time at which a ship is expected to berth at the port. As such, ETB is a more accurate date/time of arrival for planning purposes.

A checklist is a type of job aid used in repetitive tasks to reduce failure by compensating for potential limits of human memory and attention. It helps to ensure consistency and completeness in carrying out a task. A basic example is the "to do list".

The purpose of the Ship/Shore Safety Checklist is to improve working relationships between ship and terminal, and thereby to improve the safety of operations.

Checklists have the objective of overseeing tasks or projects and ensuring nothing important is forgotten during execution. This way, you don't omit anything that might end up compromising your results. Additionally, they ensure activities are completed in orderly, organized fashion.

One of the best ways to be prepared is to use a pre-departure checklist before each trip---even short trips! This type of checklist is easy to review, and it makes sure that you aren't caught unprepared. You can also use it to keep new passengers informed and comfortable.

What is a basic checklist? ›

A simple checklist template is any kind of process or list of tasks arranged in the form of a checklist; in other words, it's a to-do list where the order of tasks is usually important.

It helps to ensure consistency and completeness in carrying out a task from an individual, within a work group, or across an institution. There are two basic types of checklists: process-based and behavior-based. Sometimes, process- and behavior-based checklists are combined.

Code R stands for Re-check. These are the items that need to be checked at regular interval. For example, item 1 requires the vessel to check the Gangway and as this is a Code "R" item, the vessel needs to check the gangway at regular interval.

A checklist is a list of all the things that you need to do, information that you want to find out, or things that you need to take somewhere, which you make in order to ensure that you do not forget anything. Make a checklist of the tools and materials you will need. [ + of]

Under checklist method, a checklist is forwarded to the rater regarding the performance and behaviour of the employees. The rater on analysing the question and the employees, rates the employees. Such questions carry score which is given by the HR manager.

Before departing, have a safety discussion with everyone on board. Some of the things you should point out are: Locations of emergency equipment—personal flotation devices (PFDs), fire extinguisher(s), visual distress signals, first-aid kit, and bilge pump.